One of the hardest things to coordinate is the arrival of family. You will have to deal with where to put the relatives, who picks them up, where they will sleep if immediate family, what to feed them for several days, transport back to the airport while you’re on your honeymoon, etc. Nearly a third of the rsvp’s to a wedding are last-minute "no shows" even if the wedding is local. And, there always seems to be too many relatives to pile into your own home.
Making a master chart of wedding party and relatives as to who arrives, when and where, is not as easy as it sounds but about the only way to stay in control of arrivals and departures for your local wedding party to manage for you. One of the best ways to stay in control is to create a flow chart of who is arriving with a number for each couple in addition to a time line chart on individual poster boards using a pencil to fill in names with who is picking whom up, etc.
If you are planning a wedding out of the immediate area, accommodations are even more difficult with cancellations and last-minute self-invited friends to accommodate. If you are having a wedding somewhere other than in the local area and are in need of more than ten out-of-state reservations, I would highly recommend getting professional help.
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